Lump Sum vs Cost Reporting in Horizon Europe (March 2023)

Financing of framework programme projects through budgeting of estimated costs and reimbursement for the actually incurred direct cost reported has been the norm since the beginning. However, reporting these costs can be complicated, which has led to complaints… a lot.

Recently, Horizon Europe has increasingly used lump sum funding to simplify the program by removing the need to report actual costs. However, this has led to new complaints about the complexity of budgeting. 

So, which one is better? Which one is more flexible? 

Though obviously, which one to be used is not up to you – as it is set by the EC when publishing the calls -, on our all-new free webinar we are trying to find answers to these questions. Each one has its own bottlenecks and advantages, and the real problems arise when one has to use them parallel: internal recording, planning and bookkeeping shall face severe issues when a beneficiary has to handle both rulesets at the same time.  

Highlighted topics: 

  • Do I need any proof on costs in lump-sum? versus: Can I charge a cost if it incurred but was not budgeted in cost reporting? 

  • How to handle timesheet of a staff member if involved in both lump-sum and regular projects? 

  • Should the personnel be separated on HE projects funded lump-sum and actual cost? 

  • Can I cross finance and equipment from lump-sum and cost-reimbursed projects? What kind of internal recording is needed? 

  • Internal invoiced costs and services – should I have 2 price lists? One for lump-sum unit costs, another one for real costs? 

  • Reporting and payment scenarios, and many-many more…  

Come and join our expert trainers, Krisztina and Gabor on this very special webinar! Let them show you how to navigate through the easily misunderstandable guides of HE and clear up the picture on the exact requirements and practices to be used in real life! 

Who is this webinar for? 

This webinar is recommended for those, regardless of experience, who want to learn about the problems and solutions of Horizon Europe funding schemes - given that fancy theoretical guides raise more questions than they answer! 

 

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