Lump sum grants, actual cost reporting, and all those crazy unit costs for personnel – What’s going on in Horizon Europe? (June 2024)

Financing of framework programme projects through budgeting of estimated costs and reimbursement for the actually incurred direct cost reported has been the norm since the beginning.

However, reporting these costs can be complicated, which has led to complaints… a lot.  

 

Later, Horizon Europe started using lump sum funding increasingly to simplify the program by removing the need to report actual costs. However, this has led to new complaints about the complexity of budgeting.   

Most recently, the EC has come up with the all-new unit-cost reporting, which assumingly merges the benefits of the above ones….or rather the disadvantages?  

So, which one is better? Which one is more flexible?   

Though obviously, which one to be used is not up to you – as it is set by the EC when publishing the calls -, on our all-new free webinar we are trying to find answers to these questions. Each one has its own bottlenecks and advantages, and the real problems arise when one has to use them parallel: internal recording, planning and bookkeeping shall face severe issues when a beneficiary has to handle both rulesets at the same time.    

 

Highlighted topics:   

• Do I need any proof on costs in lump-sum? versus: Can I charge a cost if it incurred but was not budgeted in cost reporting?   

• How to handle timesheet of a staff member if involved in both lump-sum and regular projects?   

• Should the personnel be separated on HE projects funded lump-sum and actual cost?   

• Can I use the all-new unit personnel costs even if your actual cost are lower?  

• Can I cross finance and equipment from lump-sum and cost-reimbursed projects? What kind of internal recording is needed?   

• Internal invoiced costs and services – should I have 2 price lists? One for lump-sum unit costs, another one for real costs?   

• Reporting and payment scenarios, and many-many more…    

 

Come and join our expert trainers, Krisztina and Gabor on this very special webinar! Let them show you how to navigate through the easily misunderstandable guides of HE and clear up the picture on the exact requirements and practices to be used in real life!   

 

Who is this webinar for?   

This webinar is recommended for those, regardless of experience, who want to learn about the problems and solutions of Horizon Europe funding schemes - given that fancy theoretical guides raise more questions than they answer!   

 

Why Europa Media?   

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.