Europa Media Trainings

New clarification in the FP7 Guide to Financial Issues

Management costs

 

 

There are discussions about whether or not to charge the costs of project meeting costs under "Management" costs. Let’s see the updated guide:
 

  • Page 81: Scientific coordination of the project cannot be charged under "other activities" (they are not management). Costs related to project meetings (kick-off, periodic, final) should in principle be charged under RTD activities, since they are deemed to address scientific/research aspects of the project.
  • Page 82: Most of the project meetings are scientific meetings and have to be charged as a scientific (RTD) activity.
  • Page 83 as an example of Management activity: The administrative tasks involved in the preparation, executing and post-processing of major project meetings such as Steering Committee meetings, General Assemblies and meetings with the advisory board (tasks: agendas, invitations, location of meeting places, organization of rooms and equipment, preparation distribution and archiving of materials, minutes and action lists);

Based on the different clarifications and discussions, we still think that, for instance, costs for organising and attending the kick-off meeting can be considered Management costs if planned as such in the budget and if the meeting covers financial and administrative issues and strategic decisions for the project.

Any comments most welcome!


Untold Stories Conference Budapest: creating impact with EU projects
Untold Stories Conference Budapest: creating impact with EU projects
Impact and exploitation of EU projects are ongoing issues, and it's something the EC is focusing on more and more, especially in Horizon Europe.
Back to proposal writing – did I get this right?
Back to proposal writing – did I get this right?
September stands for back to proposal writing, so let’s see what this fall has in store for us
Prepare for Horizon Europe
Prepare for Horizon Europe
The best way to create a product, service or project is to ask yourself: what does my target audience need?