Practical tips, approaches and examples for coordinators and partners.

Although the European Commission is continuously increasing the share of lump sum topics in the Work Programmes, most topics with a high EC contribution will remain unchanged and the actual costs will have to be estimated in the proposal and reported during implementation.

That is why it is important to be familiar with the "traditional" budgeting process, to practice it and to learn about the different practices, which can be useful if you want to coordinate or even want to plan your budget carefully as a partner.

There are several approaches. Some people plan in broad lines and then reallocate between cost categories if necessary, others think through and plan every cost item carefully. Which is the right approach? Which will be more useful in the implementation?

This webinar will provide useful practical budgeting tips and practices that you can apply in your next Horizon Europe proposal. We will also present the actual cost grant budgeting process from the coordinator's and the partner's perspective.

Topics covered:

• EC budgeting requirements, what should be included in the application form?
• How Part A and Part B are related from a budgeting point of view?
• Budgeting methods and examples based on our previous proposals
• What does the coordinator need to plan the budget and what information should be given to the partners?
• As a partner, how do I estimate my own budget?
• Budget negotiation between the coordinator and the partners

Join us and master the budget of your next proposal! 

Why Europa Media?    

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here. 

A well-defined exploitation strategy strengthens the credibility of Horizon Europe proposals, helping evaluators see a clear pathway for impact, while during project implementation, it serves as a practical roadmap to make the most of key exploitable results in a sustainable and targeted way.

Whether you're preparing a proposal, already managing a running project or want to grasp the basics and improve their chances of success in Horizon Europe, this 45-minute webinar will walk you through the core concepts, expectations, and practical tips you need to design credible, results-oriented exploitation strategies.

Topics we’ll cover include:

• What is "exploitation" in Horizon Europe—and why does it matter?
• Key elements of a strong exploitation plan at the proposal stage;
• Common mistakes to avoid when describing expected impact;
• How to identify and define Key Exploitable Results (KERs);
• Basics of IPR, ownership, and access rights;
• How to align exploitation activities with dissemination and communication.
• Overview of EC expectations for the Exploitation and Dissemination Plan (EDP) during project implementation;

Ready to strengthen your next Horizon Europe proposal—or sharpen your project’s exploitation strategy?

Join us for this practical webinar and walk away with clear guidance, expert insights, and actionable tips!

Why Europa Media?    

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.  

Whether you're just starting your journey as an EU project manager or you're a seasoned expert looking to sharpen your approach, understanding the ins and outs of technical reviews in Horizon Europe is essential.

Reviews are not just bureaucratic check-ins—they are valuable tools to ensure your project is on track, aligned with objectives, and delivering real impact. A scheduled review shouldn't be feared—it’s an opportunity to showcase your results, receive constructive feedback, and build trust with your project officer and reviewers.

But like any opportunity, success lies in preparation. Knowing what to expect and how to prepare can make all the difference.

This session will cover:

• How and when you're notified (invitation letter);
• Types of reviews: scheduled vs. ad-hoc;
• Who the reviewers are and what they’re looking for;
• The timeline leading up to the review;
• Best practices for preparation and internal rehearsals;
• What findings might arise and how they affect your project;
• How to interpret and respond to the review report;

Join us for this practical and insightful webinar to gain confidence in navigating Horizon Europe technical reviews—whether it’s your first time or your fifth.

Why Europa Media?    

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.  

The answer of almost every Horizon Europe coordinator to the question “What is the most stressful part of implementing a project?” is usually an unwavering - periodic reporting!

We, in fact, share this sentiment, but what can actually be done to make this process easier?

The answer is, among other things, continuous reporting. What does this reporting consist of, how is it different and how is it similar to the dreaded periodic reporting, you can find out in this 45-minute webinar, and we’ll leave some time for your questions at the end – we're sure there will be plenty!

Topics we’ll cover include:

• Why is continuous reporting important
• How do we navigate the portal
• What does continuous reporting consist of
• Which steps will help us with periodic reporting

Whether you’re preparing to coordinate your first Horizon Europe project or you just started, this webinar can ease your journey into managing the portal, obtaining the right data for continuous reporting, as well as doing all this in a timely manner.

Why Europa Media?    

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.  

Things happen. Whether it is just a few days of delay in submitting a deliverable or having to exclude a partner from the consortium, you may face a wide range of issues in your Horizon Europe project that need to be carefully handled.

The question is, what is the right course of action? Do you need only to discuss and agree internally with your consortium partners, or e-mail your Project Officer, or send a formal communication through the Portal, or launch a Grant Agreement amendment?

Join us to hear about actual cases and stories on simple and more complex issues that you might need to tackle and solve in your projects.

Topics covered:

• Most typical situations that require an amendment in Horizon Europe projects;
• Cases that do not require an amendment: how to best handle them;
• Step-by-step guide to amendments: how to initiate, prepare and submit via the Portal;
• Timelines of different amendments: what to expect and how to speed things up;

Whether you are already an experienced coordinator or just starting to manage your first Horizon Europe project, this webinar is for you as it will provide real-life examples, practical tips and guidance on managing amendments in Horizon Europe.

Why Europa Media?    

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.  

Nobody likes chasing partners for updates, and no one wants to spend hours digging through emails to find that missing press release or event photo. This webinar offers a practical, time-saving approach to managing and tracking C&D activities as you go. No more racing to fill gaps and feeling overwhelmed!

Whether you're a coordinator or WP leader, this session will give you tools to streamline internal communication, reduce duplication of effort, and free up time to focus on what really matters: delivering impact.

What the session will cover:

• Why “just tracking for reports” is not enough;
• What should be tracked: activities, KPIs, audience reach, feedback;
• Tools that make tracking easy: shared templates, internal dashboards, online trackers;
• How to engage all partners in documenting their C&D efforts (monthly partner updates, internal newsletters, quarterly comms meetings);
• Examples of successful systems and simple hacks that work;
• Preparing for reporting with confidence and data at your fingertips;

Participants will get practical methods and tools to simplify C&D tracking across the consortium, improve reporting quality, and save time and frustration.

Who is this course for?

This session is ideal for project coordinators, communication and dissemination leads, WP leaders, and project managers working on Horizon Europe projects. Whether you're managing C&D activities yourself or coordinating inputs from across the consortium, this webinar will help you stay organised, save time and improve collaboration.

Why Europa Media?    

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.