Europa Media Trainings

Master of Finance: Personnel costs calculation in Horizon Europe and Horizon 2020

Finance series

This is the second part of our Master of Finance Series, consisting of 3 parts.

Check here Part 1 and Part 3 

Date Time Duration Price
14:00 CET 120 min € 99

This course is about the financial part where most of us do mistakes – the personnel cost calculations. The second part of the series will be introducing the calculation methods, the choices the programme is making available for us and how it affects our budget development and reporting practices in our organisation. Prepare for the period when we report both based on H2020 and HE rules. 

A new era of simplification has started with Horizon Europe. The new programme is not so much different from H2020 rules, except for the personnel cost calculations. So, if there is one thing you should learn about finances in Horizon Europe, this is it. 

The webinar will be introducing a specific scenario on how the same people will be reported under H2020 projects and HE projects – follow the logic through this practical exercise. 

Topics of discussion:

  • Who and when can be charged to the project? 

  • Actual or unit-based personnel costs calculation – so what? 

  • Project-based remuneration in HE;

  • Identifying eligible salary costs;

  • Calculation routes – monthly or yearly? 

  • Daily rate calculation in HE? 

  • Productive hours – should I accept 1720? 

  • Calculation methods for productive days from hours;

  • Freelancers and temporary employees;

  • Secondment – what is the added value? 

  • What makes a timesheet bulletproof? 

Why this webinar? 

We have 20 years of experience in developing and implementing projects under the EU's research framework programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is therefore 100% practice-driven. Over the past 15 years, we have delivered 500+ events attended by 10,000+ participants. Europa Media’s events are favoured by the participants, especially for their practical aspects. Feedbacks from previous participants show that our events are equally useful for:

•    Project managers and coordinators;    
•    Research advisers, EU grant advisers;    
•    Researchers;   
•    Financial managers and accountants;    
•    Grant officers and research administrators;    
•    NCPs.     

Coming from:     

  • Higher education and research institutions;    

  • SMEs and large companies;   

  • Public institutions like schools, local governments or ministries;    

  • Non-governmental organisations.    

Who is this webinar for? 

This webinar is for any financial administrator, project manager or grants adviser/research adviser who needs to understand the changes in HE financial rules. 

Who we are  

Europa Media is a unique company supporting public and private organisations to develop successful project proposals and effectively manage projects under the EU's research and innovation programmes since FP5. Over the past 20 years, our team has been directly involved in writing successful proposals and coordinating and managing projects under different EU programmes. Under Horizon Europe we have already won 6 projects in the first calls. Under Horizon 2020, we have been involved in over 30 projects as coordinators and partners. Our workshops and seminars are designed based on this direct experience we have from our own proposals and projects - we discuss and reflect on a lot of specific problems during these events. They are therefore quite hands-on with real-life examples and stories. This practical approach has attracted over 10,000 participants from all over the world in the past 15 years.



The list of topics range from proposal development to post-project audit, covering the full R&I EU project lifecycle.