Filling the Detailed Budget Table for Lump Sum Proposals: Practical Guidance and Tips

Our trainers are excited to offer these free and live webinar sessions to you! 

However, please note that presentations and recordings will not be available afterwards, so we encourage you to join us live to get the most out of this opportunity! 

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The share of Horizon Europe calls implementing the lump sum budget scheme will continue to increase in the 2026-2027 period. The latest proposal submissions under the 2025 calls have revealed further the complexity of preparing a lump sum budget and the need to be much more thorough when filling in the detailed budget table. Coordinators and partners face different challenges: cost estimations must represent value for money, be consistent with the work plan, justified in terms of necessity and cost-efficiency, and harmonised across the individual partner budgets. 

Join us to get concrete and practical tips for filling in the detailed lump sum budget table. We will go through each of the tabs of the lump sum Excel table and build a budget real-time, while introducing different approaches and options based on case studies from actual proposals and feedback received from evaluation summary reports (ESRs).   

This session will cover: 

• Setting up the lump sum budget table from the coordinator’s and partner’s perspectives;  

• Budgeting the specific cost categories: staff categories in personnel costs, depreciation and usage calculations for equipment, detailing the travel costs and costs for other goods and services;  

• Examples and tips to define sufficient items for your costs; 

• Examples on filling in the "Any comments" tab to justify the necessity and to clarify the nature of specific cost items;  

• Detailed explanation on how to use correctly the personnel cost dashboard;  

• Live budget development exercise on setting up the detailed lump sum Excel budget template and filling in the different tabs step-by-step.  

 

Why Europa Media?     

Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.